PO Receiving Workflow

Owned by JASCI Software
Last updated: Jul 25, 2023
4 min read

A PO contains similar information to the ASN, however, the line items could be sent over a series of shipments that may arrive at different times. As shipments are received, the SKUs and quantities received are deducted from the PO until the PO is received in full. The PO will remain open in the system until the PO is received in full or client advises to cancel the remaining balance.

In the receiving phase the operator receives the freight systemically in the WMS while physically verifying the product's quantities and assessing the quality of the products. The last step includes the operator putting the material away in a storage location.

If your client sends PO’s, follow these steps for receiving:

Step 1: Select required PO for Receiving

  • The operator selects Blind Receiving Details from menu.

  • The operator signs into (scans barcode) a work bench.

    • The work bench in JASCI is tied to a printer where the pallets labels print

  • The operator enters/scans the ASN number being received.

    • If an invalid PO number was scanned/entered, JASCI will display an error message and returns the user to Scan/Enter the correct PO number

Step 2: Scanning & Inspecting Product

  • The operator enters/scans the product to be received.

  • Upon a valid product scan the operator will inspect the product for damages

    • If product is flagged for serial, lot, and/or expiry capture, JASCI will prompt the user for data capture

    • If the product scan is valid, depending on the client’s SOP, a blind LPN (supplier/client LPN) should be utilized

  • If no damages are found operator moves onto Step 4 or Step 5 depending on the value of the product.

  • If product is damaged operator follows Step 3.

  • An invalid product scan triggers an error message to be displayed and the operator will be reverted to the Enter/Scan product screen.

 

Step 3: Damaged Products

Upon inspection if products are damaged the operator will record the damage following the below steps:

  • Enter the quantity of product that is damaged and apply the corresponding damage code.

    The operator will apply the system generated put away label and put away freight in system assigned locations for damaged products.

  • The operator will be returned to Step 2 if there are additional products to receive.

Step 4: Receive Standard(?) Products

Upon inspection if products are in sellable condition and non high value products the operator proceeds to receive the product following the below steps:

  • Select the unit of measure (UOM) the product is to be received in:

    • Eaches → Select Eaches → Enter quantity

    • Case → Select Case → Enter quantity per case and number of cases

    • Pallet → Select Pallet → Enter quantity per case, number of cases, & number of pallets

Can I use a pic from google? I will search for a better one for UOM

 

Step 5: Receive High Value Products

The system determines a high value product based on the product master unit price. The operator follows the below steps to receive individual products:

  • The cases are broken down and the operator individually scans each product in the case.

    • If a different product is scanned before the system quantity is fulfilled, an error message alerts the operator and the user is returned to enter/scan screen

    • Each scan is utilized as the counter for quantity

  • If a product needs to be re-counted, the operator will select “Undo”

    • The system sets the counter back to zero for the received product and returns the user to the enter/scan screen

  • If no additional products need to be received, the operator selects receive

Step 6: Capture Applicable VAS or AdHoc Charges

The warehouse operator performs and captures any billable VAS or AdHoc activities performed during receiving. Refer to client’s SOP for VAS & AdHoc activities.

  • Operator will select the VAS code that corresponds to the activity performed

 

Step 7: Apply Put Away Label

  • The operator will apply the system generated put away label (LPN).

    • If a blind LPN was used, a system generated LPN will not be needed.

  • If all products in shipment have been received against PO, the receiving product portion is complete

    • The operator will move onto the put away process

  • If all products in shipment have not been received against the PO, the operator is returned to Step 2.

  • Purchase order will remain open for the remainder quantities.